AP Ordering Department Specialist

Company: EDI Specialists, Inc.
Location: Cypress
Posted on: March 20, 2025

Job Description:

Location: Cypress, TXJob Summary:

The following information aims to provide potential candidates with a better understanding of the requirements for this role.

Client is looking for a detail-oriented and organized professional to join our AP / Ordering Department. This role involves managing the ordering process, receiving deliveries, handling accounts payable, and performing other administrative duties. The ideal candidate will ensure the timely and accurate processing of orders, maintain inventory levels, and manage vendor relationships.Key Responsibilities:

Ordering:

Weekly Stock and Custom Orders: Manage weekly stock and custom orders, ensuring they are placed by the cut-off times.
Order Placement: Place orders by cut-off times to ensure timely delivery.
Acknowledgement Verification: Verify that acknowledgements received match items and pricing.
Inventory Maintenance: Collaborate with the warehouse supervisor to maintain inventory levels and stock items appropriately.
Order Tracking: Track order deliveries to ensure arrival dates are met.
Delivery Communication: Relay relevant delivery dates to the warehouse supervisor, office staff, and customers.

Receiving:

Delivery Processing: Process truck deliveries within two days of receipt.
Documentation: Scan and save copies of all paperwork to attach to purchase orders and sales orders.
Vendor Communication: Maintain communication with vendors regarding shorted or damaged items and coordinate replacements.
Invoice Handling: Ensure invoices and bills are sent to Accounts Payable for payment.

Accounts Payable:

Bill Entry: Enter all bills in a timely manner.
Bill Verification: Verify amounts on bills and work with vendors to correct discrepancies.
Credit Management: Ensure credits are requested and received for incorrect products or prices.
Vendor Labor Requests: Maintain vendor labor requests for credit reimbursements.

Other Duties:

Phone Management: Answer phones and direct calls to the appropriate departments.
Work Order Creation: Write up new work orders as needed.

Qualifications:

Proven experience in ordering, receiving, and accounts payable.
Strong organizational and time management skills.
Excellent attention to detail.
Ability to work independently and as part of a team.
Proficiency in relevant software and tools.
Strong communication and interpersonal skills.

Benefits:

Competitive salary
Health, dental, and vision insurance
Retirement savings plan with company match
Paid time off and holidays
Opportunities for professional development and career advancement

Keywords: EDI Specialists, Inc., Pasadena , AP Ordering Department Specialist, Other , Cypress, Texas